Caterer Vendor Form

This agreement is to be filled out by vendors for each event they are working on Am Shalom premises (preferred vendors are required to only fill out this form once per year).

Caterers are required to pay a $250 fee per event ($200 for preferred vendors). The fee can be remitted via check payable to Am Shalom. (Fee current through July 1st, 2024)

Please read the following rules and regulations for vendors working on Am Shalom premises. After each section please initial to indicate that you have read and understand the rules and regulations.

* Company Name

* Name

Contact Email

* Contact Number

* Event

N/A for preferred vendors

* Date of Event

N/A for preferred vendors

BUILDING & PREMISES:

* •All staff are expected to honor all Am Shalom rules, policies, and Glencoe Village and Fire Codes at all times and pre-submit a Certificate of Insurance to dispense food in the building(annual submission for preferred vendors)
• Vendor must pre-submit the names of all (background screened) employees with vaccine status on the Monday prior to arriving on premises. All vendors MUST provide vaccination status or proof of negative covid test for all on-site within 24 hours of arriving on premises.
•All caterers and (background screened) employees must check in with Am Shalom security upon arrival and will be required to present identification as outlined in the caterer/vendor contracts.
•Smoking/vamping is not permitted inside the building or anywhere on the premises.
•Exit doors may not be blocked or propped open at any time for any reason. For assistance with temperature adjustment or building access, see Am Shalom Security or Maintenance staff.
•All deliveries, pick-ups, unloading and loading of equipment and materials must be made through the kitchen alley door. No deliveries or pick-ups may be made through the front of the building.
•No vendor parking is permitted in the alley behind the building or the southwest parking lot. Violators will be towed at the owner's expense.
•No deliveries may take place after 3:00pm on Fridays, unless for Shabbat dinner. No pick-up or removal of food or party items is permitted on Sundays.
•All items must be securely packaged and clearly marked with the renter's name and date of the event.
•Thursday prior to the event is the earliest time items may be dropped off. Monday immediately following the event is the latest time items may be picked up. Sunday is not an option for pick up. Equipment staging/storage is not allowed anywhere in the building other than the space contracted specifically for the event.
•Am Shalom does not assume responsibility for the security of personal items stored or left in the building or on the property.
•Am Shalom personnel MAY NOT set up or take down rental furniture or equipment, set or remove table lines, set or clear place settings.
•All Am Shalom rooms, facilities and equipment must be returned to the condition in which they were found immediately prior to the event. See below for the guidelines as to what is REQUIRED to return Am Shalom facilities to the condition in which they were found.

Please Initial

FOOD & BEVERAGE POLICY:

* •No pork or shellfish may be served on Am Shalom premises, but otherwise food is not required to be kosher.
•Foods served during Jewish holidays must comply with the congregation's observance. (complete menu must be submitted for approval at least two weeks before the event.)
•Village of Glencoe Fire Department requires that any outdoor cooking take place in the southwest parking lot as directed by Am Shalom security. A working fire extinguisher is required within 5 feet of the cook line at all times. Caterers must bring a tarp so as not to damage the ground with outside cooking. No doors can be propped open.
•Alcohol may be served in moderation at private functions. Minors may not be served alcohol on Am Shalom premises.
•Proper insurance protection under the Dram Shop Laws must be submitted by the caterer or bar service no later than 2 weeks before the event date.
•Am Shalom security may remove any minor consuming alcohol, any guest who is over-served and may stop alcohol service if any of these situations occur.
•Prohibited items*: Candy (unwrapped or loose), Gum*, Popcorn, Nuts (due to allergies)
•Vendors serving prohibited items are subject to loss of vendor approval.

*No candy or gum may be served, distributed, used, or consumed during events. Wrapped candy ONLY may be given to guests as they LEAVE the building.

Please Initial

GENERAL CLEAN-UP/REFUSE:

* •Place Am Shalom chairs in stacks of 15, with once chair in front to brace each stack.
•Vacuum all carpeted areas.
•Sweep all non-carpeted areas.
•Tidy bathrooms (no refuse, party goods, etc.)
•Remove all rental equipment and personal belongings.
•Remove all party debris (i.e. prize packages, bags, boxes, etc.)
•REMOVE ALL GARBAGE FROM PREMISES

Please Initial

KITCHEN SPECIFIC:

* •Remove all leftover food and beverages in your own containers (Am Shalom property, including dishes, may not be removed from the building)
•Remove bags of ice from freezer.
•Wash, dry and properly return all dishes, glassware, silverware and utensils.
•Scour and clean ovens and range tops.
•Clean sinks, countertops and all other surfaces.
•Wash kitchen floor.

Caterer must submit a proposed menu and timeline for use of the kitchen/plan for cooking outside on the premises (via the event planner) to Dana at dponcher@amshalom.com at least one (1) month prior to the event and is responsible for the prohibited items listed above.

* Company Name

* Signature

* Today's Date

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Fri, November 15 2024
14 Cheshvan 5785

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Am Shalom's mission, as a Reform congregation, is to engage, enlighten, embrace and educate our members in ways that build a sense of community, while respecting individual forms of expression and belief. We seek to explore our Jewish roots, awareness and values, and enrich the spiritual lives of our members, while serving humanity through social action.

Am Shalom is proud to be a member of the Union for Reform Judaism.

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